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New schools are reviewed by the NCAA Eligibility Center to ensure they adequately prepare college-bound student-athletes for the college classroom. Once they are registered with the NCAA Eligibility Center, schools may need to update certain information from time to time.
To register with the NCAA Eligibility Center, call our toll-free high school line at 877/622-2321 and speak to a customer service representative. The customer service representative will ask you for contact names, phone numbers and email addresses. You will then receive an email with login and PIN information. Once you receive the email, you may log-in to the High School Portal and begin the review process.
The review process ensures that a high school or secondary program aligns is adequately preparing college-bound student-athletes to succeed in the college classroom. All high schools and secondary programs wishing to register with the NCAA Eligibility Center must participate in the review process, which is necessary regardless of accreditation or inclusion in a district with other schools registered with the NCAA Eligibility Center.
Generally, a review will only be conducted if a college-bound student-athlete is being actively recruited by an NCAA Division I or II school.
Due to the diversity in teaching methodology and structure of high schools and secondary programs, the review process requires a number of documents. Some of the documents required may include:
- Academic review questionnaires
- Administrator and teacher information
- Enrollment information
- Current course catalog
- Current grading scale
- Sample transcript
- Transcript Key. This can be a separate document or you can write explanations on your sample transcript. You must note how courses from other schools are differentiated on your transcript and explain designations such as symbols, numbers, etc., that may appear on your transcript.
- Current daily class schedule
- Current master class schedule, including course names and corresponding instructor
- Current academic year calendar, outlining school start date, all vacation or not-in-session dates, teacher in-service dates, school end date and graduation date
Policy regarding repeating coursework, including circumstances under which you allow continuing or transfer students to repeat a course or courses, a list of your graduation requirements and policy on academic integrity from your official policy guide or handbook
The length of the review process is determined by the timely and complete submission of review documents and any additional information requested by the NCAA Eligibility Center.
There are several potential outcomes of a review, including:
- Withdrawl: High schools or secondary programs failing to respond to information requests after 30 days may be withdrawn from the review process
- Cleared: College-bound student-athletes may use core courses, grades and graduation records from the high school or secondary program during the initial-eligibility process
- Extended evaluation: College-bound student-athletes may use core courses, grades and graduation records from the high school or secondary program during the initial-eligibility process, but the school or program may need to submit additional information
- Not Cleared: College-bound student-athletes may not use core courses, grades and graduation records from the high school or secondary program during the initial-eligibility process
A course catalog is a document listing all courses taught at a school by discipline, complete with a brief description of each course. In addition to a brief overview of the course, the written description will sometimes include the grade level, prerequisites, course length or amount of credit.
A course catalog is also known as a program of studies, a curriculum guide, a registration guide or a course description guide.
The following documents cannot be substituted for a course catalog:
- Course listing
- Table of contents from texts
- State standards
- Common core standards
Learn more about course catalogs >
Not all high school classes count as NCAA core courses. Only classes in English, math (Algebra 1 or higher), natural or physical science, social science, foreign language, comparative religion or philosophy are core courses. A core course prepares student- athletes for four-year colleges and is taught at or above your high school’s regular academic level. Remedial classes and classes completed through credit-by-exam are not considered NCAA core courses.
Find your high school’s approved core courses
Examples of classes that are core courses include:
- English: English 1-4, American Literature, Creative Writing
- Math: Algebra I-III, Geometry, Statistics
- Natural of Physical Science: Biology, Chemistry, Physics
- Social Science: American History, Civics, Government
- Additional: Comparative Religion, Spanish I-IV
Examples of classes that are not core courses include:
- Classes in non-core areas, fine arts or vocations such as driver education, typing, art, music, physical education or welding.
- Personal skill classes such as personal finance or consumer education.
- Classes taught below grade level, at a slower pace or with less rigor or depth. These classes are often titled basic, essential, fundamental or foundational.
- Classes that are not academic in nature such as film appreciation, video editing or greenhouse management.
A college class may count as an NCAA core course if it meets all other core course requirements and your high school awards credit for the class. Division I schools require the college class to be displayed on a student-athlete’s official high school transcript.
College classes may be submitted for inclusion on your high school’s list of approved core courses only if they are taught at your high school.
If your high school awards a computer science class with math or science credit and the class is an academic programming or AP course, it should be submitted to the Eligibility Center as a core course in math or science and not as an additional core course.
For example, an AP Computer Science course that receives high school credit for math or physical science would count as an NCAA core course.
If your high school awards a computer science class with technology credit only, the class is not an approved NCAA core course. Classes in software applications, spreadsheets, website design, keyboarding, computer repair, or other technical preparation computer classes are not approved NCAA core courses.
Learn more about core courses >
If a course title is changing substantively, you must notify the NCAA Eligibility Center. If it is simply a matter of word order, numbers or abbreviations, there is no need to submit the change.
- Necessary: Freshman Composition to English 1
- Necessary: Biology to Living Environment
- Necessary: Ancient Cultures to World History I
- Unnecessary: Algebra 1 to Algebra I
- Unnecessary: H Chem to Chem/H
- Unnecessary: Econ to Economics
How to update your list of NCAA core courses >
Courses submitted through the online submission system will be reviewed within 24-48 hours. Your high school's contact will be notified by email regarding the status of the submitted courses. Courses submitted by mail, email or fax will not be processed.
Your list of NCAA core courses will show which courses have been approved and which courses may have been denied or placed on hold. Your list has two sections: approved and denied/on hold.
If submitted additional information after a course was placed on hold, that information will be reviewed within 45 days. Check your list periodically to see if the course has been processed.
Learn more about checking the status of a course >
The NCAA Eligibility Center converts alphabetical grades into quality points:
The NCAA Eligibility Center does not use pluses and minuses. For example, an A+, A and A-
would all receive 4 quality points. Weighted grades may be used if:
- Weighting applies to courses whose titles indicate they are honors, AP/IB, or advanced (such as Pre-AP/Pre-IB).
- No more than 1.00 quality point is assigned
- The weighted grades are calculated as part of the student’s overall grade-point average.
Weighted grades that are used only for class rank and do not factor into a student's overall grade-point average cannot be used by the NCAA Eligibility Center.
A student must pass a course in order for the NCAA Eligibility Center to use the course in a student’s evaluation. We will not use a course if the student receives an F in a course. In Pass/Fail grading situations, the NCAA Eligibility Center will assign the high school’s lowest passing grade for a course that receives a Pass grade on the transcript. For most high schools, the lowest passing grade is a D, so the NCAA Eligibility Center generally assigns a D to a Passgrade.
If your school uses numeric grade values on its high school transcripts, the NCAA Eligibility Center converts those numeric values into quality points based on the four-point scale. To Convert numeric values, the NCAA Eligibility Center needs to know how your school assigns letter grades based on a numeric scale, as well as the first academic year your school’s current grading scale went into effect.
If your school uses traditional letter grades (A, B, C, D), there is no need to notify the NCAA Eligibility Center of your grading scheme. To notify the NCAA Eligibility Center of your school’s New or revised numeric grading scale or course weighting, please provide the following documentation:
- A letter notifying the NCAA Eligibility Center of the grading scale submission, on school letterhead, signed by the principal or the primary NCAA Eligibility Center contact
- A copy of the numeric scale or weighted grade policy as it is listed in a published source (such as a handbook, school profile or course catalog) for the current academic year
- A copy of published documentation or school board meeting minutes from the year the Scale or weighting went into effect. If the effective date was many years in the past, your documentation may be from a more recent academic year relevant to your current student-athletes.
Once the information is received, it will be entered in the system, and you will be able to see the applicable scale or weighting once you log in to the Eligibility Center High School Administration page.
If your school’s revised grading scale or weighting is not applicable to your current graduating class, do not submit the updated documentation until September or October of the academic year to which it first applies.
Submit documentation electronically on letterhead (include your school’s code or 'CEEB')to:
NCAA High School Review
Grading Scale / Weighting
Name Or Address Change
If your school or program wishes to report a name change or an address change to the NCAA Eligibility Center, please follow these steps:
- Submit your name change or address change in writing on school letterhead
- Letter must be signed by the principal or headmaster
- Email the letter to firstname.lastname@example.org